Fixed Asset
Management
Built for Indian Enterprises
AssetsTrak gives you a centralised asset register, QR/RFID tracking, mobile physical verification, approval workflows, and audit-ready compliance reports — in one platform.
One asset. One digital trail.
Manage every stage of the asset lifecycle in one system — from acquisition and tagging to verification, audit and disposal.
Acquire
Capture purchase orders, vendor invoices, and warranty terms digitally at procurement to establish the initial capitalized asset value.
✓ PO & Invoice MatchingTag
Generate and affix tamper-evident 2D QR codes, barcodes, or RFID tags directly linked to the digital master record.
✓ Tamper-Evident QR & RFIDRegister
Create a centralized fixed asset register entry with automated classification, Schedule II accounting block, and GL code mapping.
✓ Single Source of TruthTrack
Maintain real-time multi-location hierarchy across branches, buildings, floors, rooms, and specific custodians.
✓ Zero Untracked MovementsVerify
Conduct rapid physical audits using the mobile app with camera QR scanning, offline sync, and automated variance flagging.
✓ Mobile Offline AuditsTransfer
Route inter-branch asset movements through multi-tier digital approval chains with auto-generated gate passes.
✓ Multi-Tier Approval ChainDepreciate
Run automated dual-calculation engines for Companies Act 2013 (Schedule II) and Income Tax Act 1961 (WDV Blocks).
✓ Dual Depreciation EngineAudit
Maintain an immutable, timestamped audit trail of every transaction for seamless statutory audit and compliance reporting.
✓ Audit Documentation ReadyDispose
Execute transparent decommissioning and scrap workflows with disposal approval, salvage realization, and destruction certs.
✓ Zero Ghost Asset ResidueWhat is AssetsTrak?
AssetsTrak is an enterprise fixed asset management software built for Indian businesses by Hridayam Soft Solutions Pvt. Ltd. It provides a centralised fixed asset register, QR/RFID barcode tracking, a mobile app for physical verification, approval workflows for asset transfers and disposals, depreciation management aligned with Companies Act and Income Tax Act, ghost asset detection, and audit-ready compliance reports. AssetsTrak is available as cloud SaaS and on-premise deployment — suitable for BFSI, manufacturing, healthcare, education, government, and IT organisations across India. Currently deployed at 50+ enterprises managing over 25,000 fixed assets.
If spreadsheets are managing your fixed assets, you already have a compliance problem
Indian enterprises collectively lose crores every year to ghost assets, missed depreciation, and audit failures. These show up directly on your balance sheet and in your audit findings.
Ghost Assets Eating Depreciation Budget
Assets that were lost, stolen, or scrapped informally remain in the register — being depreciated every financial year. Indian enterprises average 15–25% ghost assets in their registers, creating unbacked tax charges.
Statutory Audit Turns Into a Fire Drill
Finance teams spend weeks chasing branch managers over email, reconciling conflicting Excel versions, and explaining unverified asset variances to auditors because nothing was tracked systematically between audits.
Asset Movements Happen With No Trail
Hardware and machinery move between branches or go out for repair with zero digital approvals or custody records. When an asset goes missing, there is no timestamped audit trail to identify the custodian.
Invoices & Warranties Stored in Email Chains
Purchase invoices, warranty certificates, and AMC contracts are scattered across personal inboxes and physical folders. When assets need warranty service or write-off documentation, records cannot be located.
Depreciation Schedules Error-Prone & Manual
Maintaining separate manual spreadsheets for Companies Act Schedule II (WDV/SLM) and Income Tax Act block rates leads to calculation mismatches, year-end adjustments, and statutory audit objections.
Physical Verification is a Multi-Week Nightmare
Audit teams carry printed paper checklists across multiple branches, manually re-entering data into spreadsheets. By the time verification lists are compiled, data is already outdated and untrusted.
See AssetsTrak in Action
A unified command center for finance controllers, facility managers, and IT asset leads across single or multi-branch enterprises.
Everything you need to control, audit, and optimise fixed assets
Built specifically for Indian enterprise operations, regulatory standards, and multi-location governance.
QR Code, Barcode & RFID Tracking
Assign tamper-evident QR codes, standard barcodes, or RFID tags to every fixed asset at registration. Any mobile device scan instantly retrieves the full digital record — location, custodian, specs, and complete history.
- RFID portal integration for high-volume automated tracking
- Multi-tier location hierarchy down to building, floor, and room
Mobile Physical Verification App
Field verification teams conduct audits across 20+ locations using our Android and iOS app with full offline support. Scan tags, capture photo proof, flag discrepancies, and sync results instantly.
- 100% offline scanning queue for basements and secure server rooms
- Real-time variance detection (assets found vs assets on register)
- Photo capture & geo-tagging for physical condition reporting
- Instant branch-wise audit summary report generation
Approval Workflows for Every Movement
Asset transfers, repair send-outs, gate passes, and scrap requests pass through configurable multi-tier approval chains. Automated email notifications and permanent timestamped logs ensure complete accountability.
- Customizable approval matrices by department, location, or asset value
- Returnable & non-returnable digital gate pass generation
- Custodian digital handover acknowledgement timestamps
- Immutable audit logs satisfying internal and external governance
Automated Depreciation Management
Eliminate manual Excel calculations with automated schedules for both Companies Act Schedule II (WDV/SLM methods) and Income Tax Act block assets. Generate period-specific reports with zero year-end audit mismatches.
- Automated calculation for both WDV and Straight-Line (SLM) methods
- Companies Act 2013 Schedule II useful life and residual value standards
- Income Tax Act 40% WDV block asset rate calculations
- One-click export ready for statutory CA audit reconciliation
Ghost Asset Detection & Scrap Governance
Periodic physical vs. register reconciliation highlights ghost assets sitting in books and unrecorded assets on the floor. Formal decommissioning workflows capture salvage value, authorized vendor, and destruction certificates.
- Automated reconciliation variance reports between book and floor
- 4-stage scrap approval workflow eliminating phantom depreciation
- Mandatory destruction certificate attachment before write-off
- CARO 2020 clause 3(i) compliance ready for statutory auditors
From messy spreadsheets to audit-ready in four steps
Our Mumbai-based implementation engineers handle data cleansing, physical tagging, and staff training. Most clients are fully live within 2 weeks.
1. Import & Clean
Upload your existing asset register from Excel, Tally, or ERP. Our team audits, deduplicates, and cleans data before go-live, resolving legacy inconsistencies.
2. Tag & Register
Affix unique QR, barcode, or RFID labels to every physical asset. Each tag links directly to the digital record and multi-level location structure.
3. Verify & Track
Field teams conduct audits using mobile apps with offline capability. Inter-branch transfers, repairs, and scrap move through digital approval chains.
4. Audit & Control
Generate one-click CARO 2020 fixed asset schedules, Schedule II depreciation registers, and branch audit reports. No more audit fire drills.
Purpose-built for the sectors that own the most assets
Tailored workflows, compliance frameworks, and asset hierarchies for India's asset-heavy industries.
BFSI & Banking
RBI/SEBI audit trail, on-premise deployment, branch-wise IT & ATM tracking
Manufacturing
Plant machinery, tool tracking, AMC schedules & CARO 2020 compliance
Healthcare
Biomedical equipment, calibration history, AMC renewal & NABH readiness
Education
Multi-campus register, IT labs, classroom fixtures & NAAC compliance
Government & PSU
On-premise deployment, CAG audit reports & sovereign data residency
IT / ITES
Hardware lifecycle, employee check-in/out, WFH tracking & DPDPA compliance
Logistics & Warehousing
Material handling equipment (MHE), fleet, racking & RFID at scale
Hospitality
Room-wise asset registry, kitchen & F&B equipment, AMC & insurance
14 years of enterprise software. 90+ developers. Built in Mumbai.
AssetsTrak is built by Hridayam Soft Solutions Pvt. Ltd. — an enterprise software company deploying mission-critical solutions for India's largest banks, financial institutions, and manufacturers since 2011. Hridayamsoft's enterprise suite serves 300+ clients across India.
End-to-End Implementation Commitment
We don't just deliver software — our Mumbai engineering team handles your entire fixed asset rollout from start to finish:
- Data cleaning, deduplication & migration from spreadsheets
- On-site physical QR/barcode tagging by our implementation staff
- Role-based user training for finance, IT, and facility teams
- On-premise deployment support with air-gapped data security
- Dedicated account manager & ongoing India-based technical support
What enterprise clients say about AssetsTrak
Real deployment outcomes from Indian enterprises managing thousands of mission-critical fixed assets.
Frequently asked questions about AssetsTrak
Everything you need to know about deployment, features, accounting standards, and implementation.
Ready to take control of your fixed assets?
Join 50+ Indian enterprises using AssetsTrak to track, audit, and control their fixed assets. Our team will show you a live demo tailored to your industry.